Key Notes on Industrial Training/Industrial Experience

(All information on this website applies to 4Y Undergraduate Programs only.  For details about 3Y Undergraduate Programs, please consult the Industrial Training Center at egitc@ust.hk.)

A.     Industrial Experience/Industrial Training – A Degree Requirement

B.     Industrial Training Arrangements and Details

C.     Assessment of Industrial Training

D.     Training Safety and Insurance

E.     Exemption from Industrial Training

F.     Training Certificates and Green Cards

G.     Communication Channels for Training at Hong Kong Polytechnic University

H.     Reading Materials for Safety Training Modules

I.       Enquiries

 

 

A.       Industrial Experience/Industrial Training – A Degree Requirement http://egitc.ust.hk/ITC/images/topButton.gif

A.1. Industrial Training vs Industrial Experience

For all BEng programs, Industrial Experience or Industrial Training is a degree requirement.  All students in these programs must complete and pass the Industrial Experience course or Industrial Training course in order to graduate.

Details of the corresponding UG Program degree requirements can be found at Program and Course Catalog (for 2018 intake only).  For 2017 intake and before, please refer to the Undergraduate Curriculum Handbook.

A.1.1.   For Students in the following Departments

·   Civil and Environmental Engineering (CIVL)

·   Mechanical and Aerospace Engineering (MAE)

Students should complete the prescribed industrial training program by attending all the industrial training modules, submit and pass the Practical Training Report required of each module, and submit and pass the overall Logbook.  For details of exemption, please refer to Section E Exemption from Industrial Training.

A.1.2.   For Students in the following Departments / Program

·   Computer Science and Engineering (CSE)

·   Computer Engineering (CPEG)

·   Electronic and Computer Engineering (ECE)

Students should fulfill the requirements of the Industrial Experience course by completing an approved internship of no less than 6 weeks long.  Details of the internship have to be submitted on-line for the major Department’s approval.  Students who fail to complete an approved internship can fulfill the requirement by completing the prescribed industrial training program for that degree program.

A.1.3.   For Students in the Department of Industrial Engineering and Decision Analytics (IEDA)

Students can fulfill the degree requirement by either completing the prescribed industrial training program or completing an approved internship. Two (2) different courses are available for the 2 pathways respectively – IEDA1990 Industrial Training and IEDA1991 Industrial Experience.  Students must seek approval from the IEDA Department before determining their pathway, and seek their help with registering for the appropriate course. 

A.1.4.   For Students in the Department of Chemical and Biological Engineering (CBE)

Students are required to complete an approved internship or the required number of plant visits with satisfaction of all related requirements.  For details, please consult the Department of Chemical and Biological Engineering.

A.1.5.   For Students with more than one major

If students enroll into more than one BEng program, they must complete the industrial training or industrial experience requirement of the additional major program.  If a training module is a requirement for both major programs at the same time, double-counting is allowed.    

A.1.6.   Contents of Industrial Training Programs

Click here for the contents of industrial training modules for each degree programs.

 

A.2. Course Registration

A.2.1.   For all Industrial Training Courses (except CIVL2020)

(does not apply to Industrial Experience course)

Eligible students are pre-registered for the relevant Industrial Training Course in the last term of their normative duration of study (which refers to the 8th Semester for students without transferred credits or the 10th Semester for dual degree program studnets without transferred credits). A final grade "P" will be awarded to the students if they complete ALL training requirements by the end of that semester.  On the contrary, students will be graded "F" if they fail to complete ALL training requirements by the end of that semester.  This "F" grade will be permanently recorded on their official transcript.  Those who do not plan to complete all training requirements by the end of that semester can choose to drop the industrial training course during the normal Course Registration Period or the Add/Drop Period.  Dropping the course would require approval from the major Department and the Industrial Training Center since industrial training is a degree requirement.  However, by doing so, the students concerned will not be eligible for graduation by the end of that term.  It is the responsibility of the students concerned to approach Industrial Training Center to complete the registration when they are ready to complete the all training requirements.

Students who plan to graduate earlier than the normative period of study must register for the industrial training course during the Course Registration period of their anticipated graduating term.   Registration can only be done via ITC.  Therefore, they should visit the ITC Office in person during office hours for arrangement.

A.2.2.   For CIVL2020

Students in the Department of Civil and Environmental Engineering will be pre-registered for CIVL2020 (Industrial Training) in their Year 2 Spring Term.  Students who pass CIVL2020 will be pre-registered by the Department for CIVL3020 (Civil Engineering Internship) in third year Summer Term (for CIVL & CIEV students), and fourth year Summer Term (for CIGBM students). For CIVL 3020, there is NO add/drop arrangement.

Please click CIVL3020 for the course details.

A.3. Taking Industrial Training Course Beyond the Normative Duration of Study

Students who do not complete the industrial training during the last term of their normative period of study (please refer to A.2.1. above) may register for the industrial training course in the following term PROVIDED THAT they have successfully obtained the approval from the School of Engineering to extend their length of study. These students should register for the industrial training course by themselves during the normal Course Registration Period of the following term. NO pre-registration will be arranged by the Industrial Training Center.  Please allow at least 2 working days for approval by ITC or your major Department which is required for all required courses. Saturday, Sunday and Public holiday is NOT a working day.

 

 

B.     Industrial Training Arrangements and Details

B.1. Training Venues http://egitc.ust.hk/ITC/images/topButton.gif

Students' training program comprises a number of modules; some of which are conducted at the Hong Kong Polytechnic University Industrial Center (HKPUIC) in Hung Hom and some at the Hong Kong University of Science and Technology (HKUST).  Exact locations of each training session will be specified in the training timetable.

B.2. Training Hours http://egitc.ust.hk/ITC/images/topButton.gif

B.2.1.   HKPUIC

08:30 – 12:15

Practical Training Work, with a break at 10:15, if applicable

12:15 – 13:15

Lunch Break

13:15 – 17:00

Practical Training Work, with a break at 15:15, if applicable

17:00 – 17:30

Cleaning up of equipment/machines and staff available for discussion, tutorials, etc.

 

(Exceptions will be specified in the students' timetable.)

B.2.2.   HKUST

09:00 – 13:00

Practical training work, with a break of 15 mins, if applicable

13:00 – 14:00

Lunch break

14:00 – 18:00

Practical training work, with a break of 15 mins, if applicable

(Exceptions will be specified in the students' timetable.)

B.3. Training Timetable and Grouping Lists http://egitc.ust.hk/ITC/images/topButton.gif

B.3.1.   Training Timetable

Industrial training is conducted during the Winter and Summer Terms. Exact date/time of training for the Winter Term is usually released in the preceding November, while that for the Summer Term is usually available in the preceding April. Such information is available at above Upcoming Timetables for Industrial Training manual bar in due course.

B.3.2.   Grouping Lists

The student grouping lists are posted together with the training timetables on the ITC homepage. The same grouping lists apply to all training modules conducted at HKPUIC and HKUST.

B.4. Attendance and Make-Up Requirements http://egitc.ust.hk/ITC/images/topButton.gif

Students are required to attend all scheduled training sessions.  The level of attendance should be 100%. Punctuality in attending training is vital. On arrival at the training venues, students are normally asked to "sign in" on a timekeeping record sheet to certify their attendance. When students apply for leave from training sessions with legitimate reason, they should bear in mind that most modules are offered only once a year, either in the Winter or Summer Term. It is the students' responsibility to check the availability of training modules and to arrange for any necessary make-up. 

It is students’ obligation to inform Industrial Training Center, in advance, if they cannot attend their scheduled training.

B.4.1.   Application for Leave / Make-up at HKPUIC

If students need to take leave from their scheduled HKPUIC training, they must seek prior approval from HKPUIC, giving as much advance notice as possible, by completing form IC-T08 which is available from the IC Student Enquiry Counter. Retrospective approval of absence or lateness will usually be granted only on medical grounds. All leave applications must be accompanied by supporting documents and should be submitted to the IC Trainee Enquiry Counter in person. Absence from training for half a day or more, even with approval, must be made up.  Students are strongly advised to make up any missed training as soon as feasible. If for any reason students are absent from training without approval, a penalty will be imposed. Students will be required to make up a period of training double that of the unauthorized absence.

For those who take leave during the training sessions, they should make arrangement for the make-up training directly with the IC Trainee Enquiry Counter.

B.4.2.   Application for Leave / Make-up at HKUST

If students need to take leave from their scheduled in-house training, they must seek prior approval from the HKUST ITC Office. They need to give as much advance notice as possible. Students should complete the form UST-IT01 and submit it to ITC Office in person together with necessary supporting documents during its opening hours for approval.

·         Students who are late for 30 minutes (or more) or less than 30 minutes more than once will be stopped from the training, and are required to make up for the whole module.

 

·         Unauthorized absence will not be tolerated.  Students have to stop attending training of that module and make up at other session

 

·        Students who have a legitimate reason for taking leave from training for more than an hour, (e.g. when training clashes with the starting time of their course registration window) will have to seek PRIOR approval from ITC. When leave from training is taken on grounds of emergency (e.g. illness), retroactive approval must be sought from ITC with certificates issued by registered doctors. In both cases of prior and retroactive approval, students have to stop attending the training of that module and are required to make up from where they start missing.

 

In any case, students are strongly advised to arrange make-up for outstanding in-house training from ITC as early as possible as training places are limited.

B.4.3.   Attendance Record for Safety Training

Safety training consists of a number of sub-modules, most of which are conducted during the class of ENGG1010. There are special arrangements for attendance recording.  Attendance will be taken for every sub-module.  Students are required to bring along their student ID card to each sub-module session and record their attendance by scanning the barcode of their student ID cards at the entrances of the training venue. For access control purpose in the Lecture Theatre, students should not enter or leave the lecture theater via the G/F level exits where there is no attendance-recording setup.

Students are not allowed to enter the classroom/lecture theater 15 minutes after the scheduled commencement time of the session. The attendance-taking scanner will be shut down 15 minutes after the session starts. Leaving and re-entering the classroom/lecture theater during class will also be discouraged. Students may be required to sign out and sign in for leaving during the class, especially in the first 15 minutes. It is students' responsibility to make sure they have recorded their attendance in each session.

Students with no record of attendance in any scheduled sub-module need to make-up for that sub-module. Students’ assessment scores will not be counted if there are no corresponding records of their attendance. They are regarded as being absent and need to make-up for the session. Make-up arrangements can be made on-line at the ITC’s Homepage in the same manner as for other modules.

 

 

C.    Assessment of Industrial Training

C.1. Practical Training Report and Training Logbook http://egitc.ust.hk/ITC/images/topButton.gif

Students are required to submit a Practical Training Report (also referred to as “Logsheet”) for each module and a Training Logbook for the overall training.  For some modules, students are also required to complete Workbooks in addition to the Practical Training Reports and Training Logbook.

The Training Logbook is to be presented as a record reporting on the whole training program, and a Practical Training Report should be a brief technical description of the jobs/tasks that the student has undertaken in a training module.

C.2. Practical Training Report

C.2.1.   Submission

Students are required to submit a Practical Training Report within one week after completing each training module. The Practical Training Reports must be handwritten on the special HKUST ITC A4 size blank report forms or the format specified by the module instructor.

 For all in-house modules, students should submit their Practical Training Reports by putting them in the collection boxes designated for their group at the 6/F lobby of lift 27/28. The departments, year of intakes, and industrial training group numbers are clearly indicated on the trays.

For modules taken at the HKPUIC, students should submit their Practical Training Reports directly to the HKPUIC if and only if they have to attend training there in the week of submission. If students are not required to undergo training at the HKPUIC in the week of submission, they can submit the Practical Training Reports in the collection trays mentioned above, and NOT to the HKPUIC.

C.2.2.   Contents of the Practical Training Report

The content should be concise.  Please use no more than the space available in the blank form (four A4 sized pages). Use one set of blank forms for each Practical Training Report.

C.3.  Training Logbook

C.3.1.   Logbook Submissionhttp://egitc.ust.hk/ITC/images/topButton.gif

All students, except those in the Civil Engineering and Civil and Environmental Engineering, are required to submit their Training Logbook within ten weeks from the beginning of the semester which follows the Winter or Summer Term in which the students have completed majority of their training modules.

C.3.2    Logbook Submission Deadlines

Degree Program

Timeline

 

 

BEng in Chemical Engineering

BEng in Chemical Engineering and BBA in General Business Management

 

Not Applicable

BEng in Chemical and Environmental Engineering

 

Not Applicable

BEng in Chemical and Biomolecular Engineering

BEng in Chemical and Biomolecular Engineering and BBA in General Business Management

 

Not Applicable

BEng in Civil Engineering

BEng in Civil and Environmental Engineering

BEng in Civil Engineering and BBA in General Business Management

BEng in Civil and Environmental Engineering and BBA in General Business Management

 

Year 3 Fall Term

(15 Sept)

BEng in Computer Science

BEng in Computer Science and BBA in General Business Management

 

Year 4 Spring Term

(15 Apr)

BEng in Computer Engineering

BEng in Computer Engineering and BBA in General Business Management

 

Year 4 Spring Term

(15 Apr)

BEng in Electronic Engineering

BEng in Electronic Engineering and BBA in General Business Management

 

Year 4 Spring Term

(15 Apr)

BEng in Decision Analytics

BEng in Decision Analytics and BBA in General Business Management

BEng in Logistics Management and Engineering

BEng in Logistics Management and Engineering and BBA in General Business Management

 

Year 4 Fall Term

(15 Nov)

BEng in Industrial Engineering and Engineering Management

BEng in Industrial Engineering and Engineering Management and BBA in General Business Management

 

Year 4 Fall Term

(15 Nov)

BEng in Aerospace Engineering

BEng in Mechanical Engineering

BEng in Mechanical Engineering and BBA in General Business Management

 

Year 3 Fall Term

(15 Nov)

 

 

C.3.3.   Contents of the Training Logbookhttp://egitc.ust.hk/ITC/images/topButton.gif

The Training Logbook should include all marked Practical Training Reports and Workbooks of the modules that the students have completed. In addition to the marked Practical Training Reports and Workbooks, students are required to include in the training logbook a Front Page, Table of Contents, Introduction of the Training Program, Description/Discussion on the Training Modules, and Comments and Conclusions.

Logbooks can be submitted individually to the HKUST Industrial Training Center. You can submit your Logbook individually to the collection boxes. There are larger trays on the top for collecting Logbooks.

There are specific deadlines for submission of logbooks for each degree program, usually within 10 weeks from the beginning of the semester that follows the Winter or Summer Term in which students have completed majority of their training modules. All Logbooks should be submitted to the HKUST ITC Office by the deadlines specified in Section C.3.2. Late submission of the Logbook will affect your grades.

Upon the Logbook submission deadline, if you still have not yet taken or not yet made-up certain modules, or you have not yet submitted or re-submitted certain Training Reports; or the marked report has not yet been returned to you, you still need to submit your Logbook first and indicate the status of the report in the ‘Remark’ column of the Appendix 1 and Appendix 2 tables in the Table of Contents.

C.4.  Forms and Folder

C.4.1.   Practical Training Report Forms

The Practical Training Report forms for the respective training workshops and Logbook materials are personalized and have to be downloaded and printed by the students.

[Downloadable forms for Training Logbook and Practical Training Report]

C.4.2.   Training Logbook Folder

The Training Logbook folder http://egitc.ust.hk/ITC/Image3a.jpg can be purchased at the HKUST Student's Union Co-op Shop on LG5.

C.5.  Assessment of Modules http://egitc.ust.hk/ITC/images/topButton.gif

C.5.1.   Practical Training Reports, Training Logbook and Workbooks 

The respective instructors will be responsible for giving assessment to the respective Workbooks or Practical Training Reports, while Training Logbooks will be assessed by the HKPUIC or HKUST ITC depending on the overall program.

Grading of Workbooks and Practical Training Reports for in-house modules conducted at HKUST will follow the grading policy of the HKUST for undergraduate courses.  Only “Pass” or “Fail” will be given as the final grade.

For policies on assessment at HKPUIC, please refer to the Student Corner at the HKPUIC website for details. 

Students who fail in the Workbook will have to make up for the whole module and re-submit the Workbook. Students who score a failure on any Practical Training Report are required to resubmit a fresh report and to continue to do so until they score a pass.

Students must retain all their Practical Training Reports and Workbooks, including any failed ones, as they will later form the main body of their Training Logbook.

C.5.2.   Safety Training

For safety training, a short assessment consisting of short multiple-choice questions will be given during or at the end of each session.  Students are required to have the PRS device with them during the class for answering questions.  They can either bring their own PRS remote controls or download the iPRS app in advance.  The remote controls can be checked out from ITSC at Room 2021.  Students who do not have PRS devices for answering the questions during class need to do the assessment after the class at a time arranged by the ITC.

C.5.3.   Other form of Assessment

Some modules may also require individual and/or group projects, which will be announced by the instructor during the training.

C.5.4.   To pass the Industrial Training Course

Students' attention is drawn to the fact that they will not be allowed to graduate from their degree program if they do not complete and pass the Industrial Training course. Students must complete and pass ALL the assessment elements of ALL the training modules prescribed for their degree programs.  The same rule applies to students who use industrial training to fulfill requirements of the Industrial Experience course.

** Failure in the Training Logbook assessment will result in failure in the overall Industrial Training program and thus failure in the Industrial Training Course. The student will be required to resubmit a reworked Training Logbook. **  

 

 

D.    Training Safety and Insurance http://egitc.ust.hk/ITC/images/topButton.gif

D.1. HKPUIC

Safety shoes (with non-slip soles and steel toe caps) must be worn in all workshops. But for the Industrial Project Unit and Electronics Workshop, strong leather shoes are acceptable, but not sport shoes. Students have to acquire the safety shoes at their own expense. Information of personal protective gear suppliers is available at http://www.safetydirectory.hk/comp_list.htm.

Protective gear – including aprons, face shields, hard hats, goggles or gloves, etc. – will be provided in the HKPUIC workshops where related hazards exist. Students are required to put them on as instructed.

 

D.2. HKUST

No protective gear is usually required of modules taking place on HKUST campus.

 

D.3. Insurance

The University has a Group Personal Accident Insurance policy covering registered students participating in academic or extra-curricular activities on-campus or off-campus, local or abroad, subject to certain conditions.

For details of the insurance, please visit https://sfao.ust.hk/individual.php?l=62.

 

E.     Exemption from Industrial Training http://egitc.ust.hk/ITC/images/topButton.gif

Students who are required by their degree programs to complete industrial training can apply for exemption if they have completed equivalent training elsewhere, or they have completed internships approved by their major Departments.  Students should apply directly to their major Department for exemption from industrial training by using the ITC Exemption Application Form.

Application for exemption will be considered by the major Department on a case basis.  For exemption based on internship, factors like duration of the internship, relevance to the degree program, company or organization that the students have worked with, etc. will all be considered.  Students are also required to submit a brief report and supervisor feedback form upon completion of their internship for the Department’s consideration.

 

 

F.     Training Certificates and Green Cards http://egitc.ust.hk/ITC/images/topButton.gif

F.1. Training Certificates

An HKUST industrial training certificate collection notification letter will be sent to students by the ITC Office in mid-October after their graduation. Owing to limited storage space, certificates that are left uncollected after the deadline (which is normally 3 months from the commencement date of the collection period) will be disposed of. Requests for re-issuing the certificates after they have been disposed of are normally not entertained.

Note: Application for the HKPUIC industrial training certificate or testimonial is subject to charge. For more details, please visit the General Office in the HKPUIC.

F.2. Green Cards

The HKSAR Government requires anyone who works on a construction site to complete relevant approved safety training prior to starting work at the site. As a proof of the completion of training, a Green Card approved by the Labour Department has to be carried whenever a person works at a construction site. Students in the Departments of Civil and Environmental Engineering and Mechanical and Aerospace Engineering will be issued Green Cards after they have completed the respective safety training at HKUST. These Green Cards are approved by the Labour Department of the HKSAR Government and will be valid for 3 years from the date of the completion of the relevant safety training. Students will be notified in due course to collect it from the ITC office.

** CIVL/CIEV/CIGBM students need this Green Card for working on CIVL3020 Internship in their Year 3 Summer.  Therefore, it is important for them to complete all Safety Training in their 2nd year of study in the School (or 1st year of study in the Program).**

 

 

G.     Communication Channels at HKPUIC http://egitc.ust.hk/ITC/images/topButton.gif

When students are undertaking training at the HKPUIC, they can convey their questions to the HKPUIC staff at the IC Student Enquiry Counter and seek assistance from them whenever needed.

Location :

3/F of the IC Building (Room W309)

Telephone :

2766-7579

E-mail:

ic@polyu.edu.hk

Web Site:

http://www.ic.polyu.edu.hk/

 

Office hours:

Monday - Friday

10:15 – 12:15

14:30 – 16:45

Saturday, Sunday & Public Holiday

Closed

 

Alternatively, they can contact the ITC Office at HKUST at the following:

Location :

Room 5588 (Lifts 29/30)

Telephone :

2358-6969

E-mail:

egitc@ust.hk

Web Site:

http://egitc.ust.hk

 

Office Hours:

Monday - Friday

08:45 – 13:00

14:00 – 17:33

Saturday, Sunday & Public Holiday

Closed

 

Enquiry Counter Service Hours:

Monday - Friday

09:15 – 12:30

14:15 – 17:15

Saturday, Sunday & Public Holiday

Closed

 

 

H.     Reference Materials for the Safety Training Moduleshttp://egitc.ust.hk/ITC/images/topButton.gif

Materials are posted at http://www.ab.ust.hk/hseo/esst. They will not be distributed in class. Students should read the materials of the respective training modules beforehand and discuss with the training instructors in class if they have any questions with the materials.

 

 

 

I.         Enquiries:

For any enquiry about industrial training, please contact Industrial Training Center (ITC) by e-mail at egitc@ust.hk.

 

For any enquiry about internship, please contact Center for Industry Engagement and Internship (IEI) by email at iei@ust.hk.

 

Version 2.2 Update on 22 Nov 2018.